Crowdmark, Gradescope, and Proctorio will be available for free to Science faculty until the end of the 2020W2 term.

Canvas, UBC’s primary learning management system, is used to support teaching and learning. In Canvas, instructors can deliver course material, create assignments and quizzes, and manage students’ grades. Other learning tools, such as Kaltura, iClicker, WeBWorK, and Piazza, can be integrated into a Canvas course site. 


Course sites

Empty course sites are referred to as course shells. Each semester, new course shells are automatically created for all course sections listed in the UBC course calendar. In general, course shells are created a few weeks after the course calendar has been published. 

Please contact us if:

  • You would like to start working on your course site before the course calendar is published; we can create your course site ahead of time 
  • You require a merged course site for a multi-section course
  • You would like to have a course site created for your lab or tutorial sections (course shells are only created for primary sections and not for secondary/tertiary sections [e.g., labs and tutorials])

UBC Science Canvas Templates

Skylight developed two Canvas course templates to help UBC Science instructors get started with developing their courses. For more information about the templates, please refer to the UBC Science Canvas Templates page.

Access and permissions

Instructor and teaching assistant access

Instructors and TAs are automatically granted access to their course site(s) and any learning technology tool (e.g., iClicker, Piazza) integrations. However, the following criteria must be met:

  • Instructor/TA has an active appointment in the Human Resource Management System (HRMS)
  • Instructor has been assigned teaching duties in Scientia/TA has been assigned duties in SISC (typically assigned by your department’s representative or timetable representative)
  • Instructor/TA has linked their CWL with their Employee Number.


Temporary access requests (for instructor or TA only)

In the event of a delay in the appointment process (e.g., pending approval in UBC HRMS, delayed assignment in SISC), we are able to grant instructors/TAs temporary access to their course sites for 2 weeks.

To submit an access request, please contact us with the following information:

  • Course code and section
  • Instructor/TA name and CWL (or Employee Number)

NOTE: Temporary TA access requests must come from the instructor or department representative responsible for appointing/assigning TAs to courses. Requests submitted by TAs will not be processed without instructor approval (approval by email is okay). 


Student access

Students are automatically added to course sites based on the information in the Student Information System (SIS).

NOTE: Students are unable to access the course site until the instructor has published it and the first day of term has been reached. Instructors can publish their course site by clicking the Publish button at the top right corner of their course site’s homepage. TAs are unable to publish course sites.


Accessing concluded course sites

At the end of each term, course sites are automatically set to a concluded, read-only state. At UBC, Canvas’s end-of-term date is set to 8 weeks after the last day of class. 

Once a course site is concluded, it can no longer be accessed by students. Instructors are able to access their concluded sites but are no longer able to edit or manage the content and/or student grades. To access a concluded course:

  1. Log into Canvas.
  2. Click Courses in the blue menu on the left.
  3. Click All courses.
  4. Click on the course link under Past Enrollments.
Content migration

To copy content from your previous Canvas course site into your new course shell:

  1. Access your course site you wish to migrate content into (e.g., your empty course shell).
  2. Click Settings in the course navigation menu.
  3. Click Import course content in the navigation menu on the right.
  4. From the drop-down menu, select Copy a Canvas course.
  5. Type the name of the course you would like to copy content from (e.g. BIOL 111 102).
    • If the course you would like to copy is from a completed term, check the Include completed courses box.
  6. Select the past course (noting the term) that contains the content you want to copy.
  7. Select All content or Select specific content.
    • Selecting All content will copy all existing content.
    • If you choose Select specific content, you will be given the option to choose which content to copy after you click the Import button.
  8. Click Import.

NOTE: You will only be able to copy content from courses in which you are listed as an instructor. If you need assistance in migrating content belonging to a different instructor, please contact us with the following information:

  • Course number, section, and term of the course site to be copied.
  • Instructor’s approval (an email will suffice).
Frequently asked questions

Canvas maintains the links below on its Canvas Community website. Some of the information may not be applicable to UBC’s version of Canvas. If you have any questions regarding the information mentioned in these links, please contact us.






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Last updated on: January 12, 2021

Learning technology support

If you have any questions or if you would like to report an issue regarding a learning technology, please don’t hesitate to contact us at For in-person support, please join our LTRs at one of our drop-in sessions.