Academic Equipment Fund

UBC Science provides funding of up to $100,000 per year for academic equipment that supports teaching and learning. Funding will be allocated through an annual competition.

The 2024 Academic Equipment Fund competition is now closed. The deadline for submissions was February 23, 2024 at 12:00pm (noon).

  • Proposals must demonstrate how the teaching and learning goals of a department/unit will benefit from the equipment purchase.
  • Proposals are welcome for small and large equipment purchases. There is no maximum amount per application (up to the $100,000 allocated each year).
  • Consumables and operational costs are not eligible for funding. Past purchases are not eligible for retroactive funding.
  • Matching funds are required.
  • Funding requests must include a completed application form and quotes from three vendors for purchases >$3,500.
  • Proposals must be signed and ranked by the head or director of your home department or unit. Please consult with your department or unit for internal deadlines.
  • After all proposals are signed and ranked, the application package should be scanned and submitted by the home department or unit no later than noon on the due date to
  • The Academic Equipment Fund competition will be adjudicated by the Science Centre for Learning and Teaching (Skylight) and members of the Faculty of Science Office of the Dean.

Equipment Purchases

Equipment purchases must comply with UBC purchasing policies and procedures. Science’s Buyer, Rafael Passos (604-306-0942 or, can assist as needed. Briefly,

  • For purchases up to $3,500, please use a UBC VISA card. A purchase order (PO) may be required in certain cases.
  • For equipment purchases between $3,500 and $75,000, a purchase order (PO) is required. Exemptions may apply in certain cases.
  • For equipment purchases above $75,000, a purchase order (PO) is required after completing a competitive tendering process.

Departments are responsible for managing the purchase and coordinating the delivery of equipment. Departments are also responsible for any cost overruns.


Academic Equipment Fund FAQs

For any other questions, please contact Gülnur Birol at

Successful Applications from Previous Years